Biometric authentication technology has come a long way and is more common than ever. It’s how most of us unlock our phones now. However, true passwords will never go away for everything. A password manager can help us easily organize and secure passwords.
What Is the Best Way to Manage Passwords?
According to a report by the Ponemon Institute, 67% of IT professionals still rely on memory to manage passwords within their organizations. Unless you’re gifted with an exceptional memory or simply using the same password for everything, you will need a better way to organize your passwords for all your online activity.
Password Managers Keep Your Credentials Safe and Organized
A password manager, such as Keeper Security, is the best way to keep your passwords safe and organized.
Using a cloud-based password management tool has the following advantages:
Multi-device access: Password managers let you store, encrypt, share and organize your passwords using a single application that you can access on browsers and other devices. Keeper, for example, syncs with all your devices, including mobile devices, tablets and laptops.
Top-of-the-line cybersecurity: All your passwords are stored in a cloud-based digital vault with multiple layers of encryption. You can use a master password to access the vault, making it easy to remember a single password that unlocks everything else. Multi-Factor Authentication (MFA) can also be turned on for added security.
Secure password sharing: Organizations can use password management tools to provide employees access to company accounts without exposing usernames and passwords. They can also use a password manager to share temporary passwords with third-parties as well. Sharing account access this way leads to a more effective access control system, fewer hindrances to productivity and better overall security.
Password generation: Weak passwords lead to data breaches and password cracking software is designed to try the popular combinations first. UK’s NCSC found 23.2 million breached accounts used “123456” as their password. A password manager app can help set a strong password by generating one for each account.
Ease of use: Password managers remember all your usernames and passwords and auto-fill this login information whenever prompted. Other important personal data, such as email addresses, credit card numbers or PINs, can also be saved and accessed quickly.
Why Common Password Management Methods Are Risky
Commonly used password management techniques often lack security and can be inconvenient. Here are some of these methods and the associated risks:
Writing Passwords Down on Paper
One of the limitations of this method is the number of passwords you can write down without getting disorganized. Manually writing and updating passwords for all websites an average person visits is almost impossible.
Writing down passwords on sticky notes or other pieces of paper is also a security risk. To begin with, you will need a notebook locked away in a secure location. Having to access it every time you need to log in would be an inconvenience and might cause you to leave it lying around on your desk.
Even after all precautions, the notebook could still get lost or stolen. Losing their passwords and being unable to log in to their accounts is a highly stressful experience for most people. According to our U.S. Password Practices report, 19% of respondents would rather miss a flight than lose all their passwords. A password manager can help you avoid this situation.
Using an Excel Spreadsheet
Some people use an Excel spreadsheet to store passwords and usernames. Although Excel is versatile, it was not designed with password management in mind and has several drawbacks. First, the Excel file must be secured with a separate password and given an unassuming label. Secondly, you can’t access the spreadsheet on other devices, potentially leaving you stranded in an emergency.
If your device is ever compromised, the threat actors would also have complete access to your spreadsheet and use it to infiltrate your other accounts.
Saving Passwords in Your Web Browser
Using your browser’s built-in password manager is another popular option, especially since saving details when entering them on a site is easy. Most browsers these days offer this feature.
The main disadvantage of browser password managers is that they lack the security of dedicated password managers. The encryption keys used to decrypt the browser password manager are easily exposed.
Another major disadvantage is that they only work with web-based services. You would be unable to use it to enter your credentials on a desktop application or use them on your phone, for example. Anyone using your device could access all your accounts through your browser’s auto-fill feature as well.
Keep Your Passwords Organized and Safe with Keeper
Keeper’s platform offers zero-trust security and zero-knowledge encryption, giving you the peace of mind of knowing your passwords are securely stored. As an added security measure, Keeper performs regular dark web scans to check if your credentials are ever exposed there. The digital vault can also store files and other essential documents, which you can access anywhere.
With one of the industry’s longest-standing SOC 2 attestation and ISO 27001 certification, Keeper allows administrators to have complete visibility and control over their organization’s Identity and Access Management (IAM) system. The platform seamlessly integrates with other authentication standards, improving team collaboration and increasing productivity.
Take advantage of the Keeper free trial or request a demo today.
Frequently Asked Questions
What are the top tips to protect your password?
Here are some of the top tips to protect your passwords:
Don’t repeat passwords.
Avoid common passwords.
Use long passwords.
Use a password manager.
What are 3 types of password-cracking methods?
The three most common password-cracking methods are:
Phishing: A fraudulent email is sent in hopes of getting you to voluntarily reveal personal information. The email contains links that either lead to fake login pages or download malicious software into your computer.
Keyloggers: These are malicious software that records your every keystroke, including your passwords and usernames when you enter them. There are both hardware and software versions of keyloggers.
Brute force attack: Threat actors may use software to enter trillions of different username and password combinations in an attempt to gain access to your account. Enabling multi-factor authentication (MFA) can prevent brute-force attacks.