How to Securely Share Passwords with Third Parties Using Keeper

How to Securely Share Passwords with Third Parties Using Keeper

The popularity of freelancing has continued to rise in the United States. In fact, a majority of organizations in America have worked with freelancers and plan to hire them again, according to data from the LinkedIn Workforce Report. In the post-pandemic world, there are a massive and growing number of digital nomads, people who choose to travel while working remotely from anywhere in the Internet-connected world. 

However, there are many security risks associated with working with third parties outside of your organization.

In addition to freelancers, many organizations often work with clients, vendors, suppliers, distributors and other parties outside of their internal team. Working with people outside of your company expands your attack surface—creating more opportunities for a cybercriminal to take advantage of. Businesses must consider implementing additional cybersecurity practices when exchanging information with third parties. 

Fortunately, Keeper has a solution for sharing information with third-party contractors and other external parties. 

What Is One-Time Share?

One-Time Share is Keeper’s answer to secure sharing with third parties. One-Time Share allows organizations to share records with external users without requiring them to create a Keeper account. 

This time-based sharing method is the most secure way to deliver sensitive information to a freelancer, client, vendor or any other third party, without exposing information through other communication methods such as email or text messaging. 

Benefits of Using One-Time Share

One-Time Share offers time-limited sharing, making it easier for organizations to share with contractors while ensuring that the information is only available to the recipient for a restricted amount of time.

The sender has complete control over share links and their expiration date. Additionally, recipients can only access links on one device. This means that only the recipient can access the shared data. Other third parties cannot gain access to the shared link. 

One-time sharing can be performed through a QR code, Airdrop, email, SMS or other out-of-band channels. This time-restricted sharing feature allows teams to:

  • Share access credentials with a freelancer
  • Provide secure documentation or instructions to vendors/contractors

Using Keeper One-Time Share

Follow the steps below to use Keeper One-Time Share feature.

How to Use One-Time Share on Desktop

Before generating a One-Time Share link, you need first to enable One-Time Share in the admin console. Follow the instructions below to turn this feature on. 

  1. Log into your Keeper account and select Admin.
  2. Select a node, and then select Roles.  
  3. Choose the role that you want to enable One-Time Share for. Once selected, click Enforcement Policies
  4. A pop-up will appear. Next, select Sharing & Uploading
  5. Toggle off Prevent creating One-Time Sharing. This allows the role to generate One-Time Share links.

Once One-Time Share is activated, use the instructions below to generate one-time sharing links.

  1. Log into your Keeper account and go to your vault. 
  2. Find the record you want to share and select Options.
  3. After selecting Options, a list will appear. Select One-Time Share
Screenshot of Keeper One-Time Share process.
  1. Click Create a One-Time Share to generate the link.
  2. Next, you can set a custom expiration date for the link.
Screenshot of how to set the duration for Keeper One-Time Share.
  1. After selecting your duration, click Generate. Your link will be created.
  2. You can copy the link or the complete invitation. The invitation includes more details on the link, such as the expiration date.
Screenshot of how to send a Keeper One-Time Share invitation message and link.
  1. Once you copy the link or invitation, you can send the details to your recipient through email, text message or another communication channel.

That’s it! Your recipient just has to click the link to access the shared information. Once the recipient clicks the link, the link is bound to that specific device. After the duration is up, the link will expire and no longer be accessible to the recipient.

Screenshot of an expired Keeper One-Time Share link.

Watch the instructional video below for further visual instructions.

How to Use One-Time Share on Mobile

Mobile users can also take advantage of the One-Time Share feature. Follow these steps to use One-Time Share on iOS and Android devices.

  1. Log into your Keeper account and go to your vault. Find the record you want to share and tap Share
  2. Next, tap One-Time Share.
  3. Tap Create a One-Time Share, and then set a custom expiration date for when you want the link to expire. Once you have set a duration, tap Create.
  4. A link will be created. Now, you can send the link to your recipient. It will automatically expire after the time you specified in Step 3.

Watch the video below for visual instructions on using One-Time Share on iOs devices.

Here are video instructions for One-Time Share on Android. 

One-Time Share is just one of the many features that Keeper offers. Get in touch with us to learn more about how our enterprise password management tool can protect you and your team from cybercriminals.

Frequently Asked Questions

What is freelance work?

Freelance work is work performed by a third-party external to a company. Often known as a freelancer or contractor, this temporary worker tends to be hired by a company on a part-time basis to conduct work for a specific client or project. Although freelancers may work with a particular company on an ongoing basis, freelancers are self-employed.

Should I share data with freelancers?

Sharing data with freelancers may be necessary if a freelancer requires specific information or files to do their job. Keeper One-Time Share offers a secure way to share information with third parties.

Is One-Time Share safe?

Yes, One-Time Share is the most secure way to deliver private information to external parties without requiring external users to create a Keeper account. One-Time Share uses zero-knowledge encryption using 256-bit AES and all server requests are signed with elliptic-curve cryptography (ECDSA).

Craig Lurey

Craig Lurey is the CTO and Co-Founder of Keeper Security. Craig leads Keeper’s software development and technology infrastructure team. Craig and Darren have been active business partners in a series of successful ventures for over 20 years. Prior to building Keeper, Craig served at Motorola as a software engineer creating firmware for cellular base station infrastructure and founded Apollo Solutions, an online software platform for the computer reseller industry which was acquired by CNET Networks. Craig holds a bachelor’s degree in Electrical Engineering from Iowa State University.